Asen Kirin, President of the BSC, called the meeting to order at 7:30 p.m.
Present: Asen Kirin (President), Lynn Jones (Treasurer), Amy Papalexandrou (Secretary), Charles Barber,Walter Hanak, Tia Kolbaba, Henry Maguire, Ralph Mathisen, Robert Nelson, David Olster.
Regrets: Sarah Bassett, John Birkenmeier (Vice President), Susan Boyd, Anna Gonosová, Leonora Neville, Martha Vinson.
1. Agenda: The agenda was approved as presented.
2. Minutes of the Previous Governing Board (27.xi.05):
The minutes were duly approved.
3. President's Report
- Local Arrangements Committee: A. Kirin reported on the difficulties with the local committee for the present conference, which initially refused to accept responsibility for raising money both for the program and for the printing of the program/abstracts. This was ultimately made possible by the generous donation of the graphic designer, who donated her time and expenses, and by profits (in the amount of $6000) left over from the 2005 conference. A.Kirin emphasized that this situation should not become a precedent for future conferences. He also informed the committee that the local arrangements chair for the 2007 conference was aware of the issue and had already begun to raise money for next years event. Also mentioned were the difficulties in printing and shipping, which A. Kirin handled himself, and finally the need to print additional copies of the 2005 conference abstracts, all of which affected this years budget. R.Nelson, joined by the members, commended A. Kirin for his efforts.
- The BSC organization was dissolved in February 2006 but was reincorporated in the state of Florida, with the help of Mr. Segundo Fernandez, Esq., who has kindly worked pro bono for our organization to make this transition possible.
- Presidential binder: R.Mathisen inquired whether this collection of information still exists. It does, and A. Kirin will add his own wisdom to it before passing it on to the incoming president.
4. Old Business
- Tousimis Support: A. Kirin announced that Dr. Tousimis had recently changed the prize amounts to be awarded for the graduate student paper competition. These are to be increased to a total of $3000 per year and are broken down as follows: First prize of $1500, Two second prizes of $750 each. The donor requests the following information from the BSC: A list of the committee members and an explanation of their grading protocol; bios of the three winning students; and copies of each of the winning papers.
- Treasurer’s report: L.Jones raised the issue of incorporation, and the fact that this year her report includes two and one-half additional months due to the shifting of the fiscal year (and our temporary loss of incorporation). The budget also reflects additional expenses due to the 2004 conference and the need to print additional abstracts.
- Electronic version of abstracts: Concerns about the cost of printing the abstracts were raised, and the question of whether an electronic-only version might be more suitable in the future. The issue was discussed, with L.Jones emphasizing that printing should continue since the abstracts are purchased by and reside in libraries and because the BSC profits from these purchases. The committee therefore agreed not to entertain this proposal.
- Dumbarton Oaks Liaison committee: The issue of the disbanding of the DO Liaison committee (2005 BSC) was raised by H. Maguire, suggesting that we consider whether it should be reinstated. This is necessitated because of the changes taking place there and the need for outside readers to be kept abreast of these. One reason for disbanding was the expense incurred by the BSC in sending board members. Committee discussed the usual practice of having committee members attend who are local the D.C. area. It was proposed that the committee, consisting of three individuals, be reinstated and that this be announced at the business lunch. The committee should consist of the president or former president and two additional members of the BSC who are planning to attend the spring symposium and who are presently regular readers at DO. A tentative slate was suggested: A.Kirin, W.Hanak, D. Sullivan, and G. Majeska (pending acceptance by the latter two). This committee should continue until such time as no longer needed. A.Kirin proposed the motion, it was seconded by D. Olster and passed unanimously.
- New constitution: The work of the committee (consisting of C. Barber, D. Olster, H. Maguire, A-M. Talbot, J. Barker, A. Kirin, and R. Ousterhout) which developed this document was praised. D. Olster made the motion that the Board endorse the new constitution, which was seconded by W. Hanak and passed unanimously.
5. New Business
- Local Arrangements Committee: For future conferences, D.Olster suggested that no proposed venue be accepted without a formal letter from the institution (rather than from an individual), and that this hereafter be a systemic requirement for any venue for the BSC. This was accepted as proposed.
- Archivist: A.Papalexandrou noted a letter sent by R. Allison suggesting the need for an archivist. In order to give the issue proper consideration by all members, T. Kolbaba moved to defer any decisions on the matter until a later time, giving the Board the opportunity to read and discuss the proposal. This was seconded by D. Olster and passed unanimously.
6. Nominating Committee report
On behalf of the Committee, a slate composed of Eustratis Papaioannou, Linda Safran, Adam Schor, Alicia Walker, and Anthony Kaldellis will be presented to the membership at the business the following day.
A.Kirin duly moved that the meeting be adjourned, D.Olster seconded, and the motion passed unanimously. The Meeting was adjourned, therefore, at 8:45.
Governing Board Meeting Session 2
Saturday, November 11, 2006
Minutes of the Meeting
Lynn Jones, Treasurer of the BSC, called the meeting to order at 6:22 p.m.
Present: Anna Gonosová, Walter Hanak, Lynn Jones (Treasurer), Henry Maguire, David Olster, Stratis Papaioannou, Amy Papalexandrou (Secretary), Linda Safran (Local Arrangements Committee Chair, BSC 2007), Adam Schor, and Alicia Walker.
Regrets: Sarah Bassett, John Birkenmeier, Susan Boyd, Ralph Mathison, Leonora Neville, and Martha Vinson.
The agenda was approved with the following addendum: the office of Vice President was added to item no. 2 Governing Board Members and Election of Officers.
2. Governing Board Members and Election of Executive Officers
3. 2007 BSC Conference Program
Glenn Peers (not present) was nominated and elected program chair for the Thirty-Third Annual BSC, to be held in Toronto, Canada. The Governing Board agreed that the program chair will select the members of his committee.
D. Olster made a motion that the program chair be required to select his/her committee with representation from multiple fields including archaeology, art history, philology, and history. This was duly seconded by W. Hanak.
A. Schor motioned that the panel chairs be instructed to stop for questions after each paper. This was duly seconded by L. Safran. D. Olster proposed a friendly amendment to the effect that the Program Committee Chair be responsible for instructing the session chairs to this effect. The friendly amendment was accepted.
A. Gonosová inquired regarding whether there exist handbooks for the program chair, local arrangements committee chair, and executive offices. L. Jones reported that these handbooks exist and are in the possession of the current officer or chair.
4. New Business
W. Hanak duly moved that the meeting be adjourned, L. Jones seconded, and the motion passed unanimously. The meeting was adjourned, therefore, at 7:30 pm..
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