Byzantine Studies Conference Constitution
(as approved November 13, 1976;amended November 7, 1987 and October 28, 1989)
1. The Byzantine Studies Conference is an annual forum for the presentation and discussion of papers embodying current research on all aspects of Byzantine history and culture.
2. All business of the Conference is conducted without regard to the race, ethnic origin, religion, or sex of the individuals involved.
3. The Governing Board consists of recognized scholars specializing in various aspects of Byzantine studies. It is elected at the annual Business Meetings, four members being elected each year to serve a term of four years. (Initially, sixteen members will be elected to serve staggered terms of four, three, two, and one years.) Any registered participant at an annual conference may vote. A slate of four candidates is proposed by the Nominating Committee and announced no later than at the start of the Conference. Other nominations may be made by a petition signed by four registered participants presented to the President no later than the start of the Business Meeting. If there are no nominations beyond the number needed to fill the positions, the election may be by acclamation; otherwise, the election is by secret ballot. In the event of a vacancy on the Board through death or resignation, there is an election in the same manner for a replacement to serve out the unexpired term. Members of the Board who have served a term of three years or more are not eligible for re-election until at least one year has elapsed. Members who have served shorter terms are eligible for immediate re-election.
4. The President is elected annually by the Governing Board from among its members, and may be re-elected as long as he or she remains a member of the Board. The Vice President is elected in the same manner. The Secretary-Treasurer is elected in the same manner, and is accountable both to the Board and to the membership for the handling of funds belonging to the Byzantine Studies Conference. The Board may elect other officers in the same manner if it finds such officers necessary. It may also appoint administrative officers for specified purposes who are not members of the Board and who serve at its pleasure. No officer receives any salary from the Board; officers may be reimbursed for administrative and travel expenses only at a minimal level and only when available funds allow this.
5. The Program Committee (including a Chair) is appointed annually by the Board. It includes at least one specialist in Byzantine History and one in Byzantine Art. In selecting from among papers submitted and in organizing the program, the Committee consults other recognized specialists as may be appropriate, especially in fields not directly represented on the Committee. The Local Arrangements Committee (including a Chair) is also appointed annually by the Board; its membership may overlap with that of the Program Committee.
6. The Nominating Committee (including a Chair) is appointed annually by the Board. It includes no member of the Board eligible for re-election. It consults widely in its effort to maintain a balanced representation on the Board of different scholarly specialties and of different American regions.
7. The Annual Business Meeting takes place at a convenient time during the annual Conference. The agenda includes the President's Report, the Treasurer's Report, other announcements of general interest, and the elections to the Board. Other business may be brought before the Business Meeting by vote of the Board, or by a petition signed by at least four registered members of the Conference and delivered to the President by the start of the Meeting. In the latter case, the President may determine that the matter is irrelevant to the purposes of the Conference and announce such a decision; such a decision may be reversed by a vote of two-thirds of the registered members of the Conference attending the Business Meeting.
8. The Board meets formally at least once during the Conference to consider appointments and future plans. Otherwise, the Board may conduct its business by mail and telephone.
9. This Constitution takes effect immediately when ratified by a vote of three-quarters of the registered participants attending the Business Meeting. It may be amended upon submission of the proposed amendment signed by ten (10) registered participants, presented to the President no later than the start of the Business Meeting. It must then be ratified by three-quarters of the participants who attend the Business Meeting and vote (an abstention is not a vote) and confirmed by the recorded vote of three-quarters of the newly-elected Governing Board.
10. Upon liquidation of the Byzantine Studies Conference, after payment of all the liabilities of the Byzantine Studies Conference or due provision therefore, all of the assets of the BSC shall be disposed of to an organization designated at said time by the Governing Board and exempt from taxation under the provisions of Section 501 ( c ) (3) of the Internal Revenue Code.