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Minutes for Meeting of the BSC Governing Board
Thursday, 28 October 2004
The Walters Art Museum/The Johns Hopkins University

Present: Ellen Schwartz (President), David Olster (Treasurer), Charles Barber, John Barker, John Birkenmeier, Caroline Connor, John Duffy, Michael Gaddis, Paul Halsall (Vice President), Lynn Jones, Asen Kirin, Tia Kolbaba, Robert Nelson, Marios Philippides, and Glenn Peers (secretary). Regrets: Martha Vinson.

E. Schwartz called the meeting to order at 7:20 p.m.

  1. Agenda: The agenda was approved as presented.

  2. Minutes of the Previous Governing Board (18.x.03): On a motion by D. Olster, seconded by C. Connor, the minutes were approved.

  3. President's Report:
    1. Abstracts: E. Schwartz reported that responsibility for institutional subscriptions for abstracts would pass from Sharon Gerstel to Ann Gonosova. The President proposed that these responsibilites be recompensed accordingly. R. Nelson made such a motion, and seconded by D. Olster, the motion passed unanimously.

    2. R. Nelson moved, G. Peers seconded, that Ralph Mathison be appointed agent for the BSC in the state of Illinois for purposes of incorporation.

    3. The President reported that she has written four letters in the past year to encourage institutions to place Byzantinists in positions previously held by Byzantinists.

    4. The Board approved the motion of the Vice President, seconded by G. Peers, that two independent scholars traveling on BSC business should have their travel expenses reimbursed.

    5. The President reported on the location of future conferences: 2005 University of Georgia, Athens; 2006 University of Missouri, Saint Louis; 2007 University of Toronto' 2008 Rutgers University; and -r'- 2009 Catholic University of America.

  4. 4. Old Business:
    1. Discussion was held on the issue of raising institutional subscription rates; the amount was agreed to be $60 for a five-year subscription.

    2. Discussion was held over the question of including plates and diagrams in future volumes of abstracts. On a motion by T. Kolbaba, seconded by D. Olster, the Board voted unanimously to leave the volumes as text only.

    3. Joint membership with the International Center of Medieval Art was raised by E. Schwartz, and under the terms that ICMA provide 20% discounts on first-year membership in return for a link on the BSC website, the motion was made by C. Barber, seconded by G. Peers, that this reciprocal arrangement be agreed upon. The motion passed unanimously.

    4. E. Schwartz brought up a proposal, originally raised by J. Duffy, that the Board defray expenses up to $500 for independent scholars (active scholars with the PhD who have neither tenured nor tenuretrack positions, and who have no other funding possibilities), as long as they are traveling to do BSC business. J. Barker made this motion, C. Connor seconded, and it passed unanimously.

    5. Program Chair, Lynn Jones, raised the issue of increased number of graduate students applying for prizes. G. Peers made a motion, seconded by T. Kolbaba, that a member of the Program Committee, distinct from the Chair, be designated as Graduate Student Coordinator. D. Olster offered an amendment, seconded by J. Barker, that the Coordinator also be in charge of the Prize Committee. The motion as amended passed unanimously.

    6. Discussion was held on evaluation criteria for evaluation and submission of the Graduate Student Prizes. T. Kolbaba made a motion, seconded by J. Duffy, that a subcommittee be created to consider evaluation and schedule for the Prizes. R. Nelson offered an amendment that former Program Chairs and other experienced members comprise the committee, all of whom to be appointed by the President, and make a report to the Board by the next BSC. The amendment was seconded by L. Jones, and the motion with amendment carried with one negative vote.

    7. The Tousimis Prize was discussed by the Board, but decisions on approach were deferred to a future meeting.

  5. New Business:
    1. The Board decided that the Treasurer and Secretary should each be in possession a current list of members with their relevant information.

    2. The Board discussed sponsoring a lecture series, and it was decided that this proposal should form part of the ongoing discussion with Dr. Tousimis with regard to his support of the BSC.

    3. The Pittsburgh choir that performed at the 2002 BSC requested funding for travel to the 2006 BSC for purposes of performing. T. Kolbaba moved, M. Gaddis seconded, that, with all due respect, the BSC must decline for financial reasons.

    4. P. Halsall, Chair of the Nominating Committee, presented a slate of new members that would be presented to the membership at the Business Luncheon.

  6. Adjournment: On a motion duly made hy M. Philippides, seconded by G. Peers and passed unanimously, the meeting was adjourned at 8:55 p.m. Glenn Peers, Secretary

Minutes for Meeting of the BSC Governing Board
Saturday, 30 October 2004
The Walters Art Museum

Present: Charles Barber, John Barker, John Birkenmeier, Caroline Connor, John Duffy,
Walter Hanak, Lynn Jones, Asen Kirin, Robert Nelson, David Olster, Amy
Papalexandrou, and Glenn Peers.

Regrets: Sue Boyd, Tia Kolbaba, Leonora Neville, and Martha Vinson. G. Peers, Secretary, called the meeting to order at 7:03 p.m.

  1. Agenda: The agenda was approved as presented.

  2. New Members: The new members of the Governing Board were welcomed.

  3. Election of Officers: The nominees were tabled as a slate: Charles Barber (President), John Birkenmeier (Vice President), Lynn Jones (Treasurer), Glenn Peers (Secretary), Amy Papalexandrou (Program Committee Chair). The slate was elected unanimously, and the chair was turned over to C. Barber.

  4. Past President: C. Barber expressed warm thanks to the outgoing President, Ellen Schwartz.

  5. Program Committee: Discussion was held on the composition of the Committee for the 2005 BSC. On a motion duly made by D. Olster, and seconded by R. Nelson, the Board gave the Program Committee Chair discretionary power to form her Committee.

  6. Nominating Committee: On a motion duly made by C. Barber, seconded by G. Peers, the Board appointed C. Connor as Chair of the Nominating Committee.

  7. DO-BSC Liaison Committee: On a motion duly made by D. Olster, seconded by 1. Barker, the Board appointed C. Barber, W. Hanak and L. Jones, with E. Schwartz ex officio to the Committee.

  8. Other business:
    1. The Board discussed the need for mailing out paper notices for renewal of memberships and calls for abstracts to the current members annually. Each Local Arrangements Committee should be reminded of the necessity. On a motion duly made by J. Barker, seconded by D. Olster, the Board agreed that members should also be given the option of receiving such mailing electronically, and in the upcoming mailing, an opportunity for the recipient to make that choice will be provided. For reasons of expense to the BSC, such electronic notices would be permitted.

    2. The Board asked that Local Arrangements Committees remember to place all serving officers and members of the Board on the programs, preliminary and final, for each Conference.

    3. On a motion duly made by D. Olster and seconded by 1. Barker, the Board voted unanimously to strike a subcommittee comprising Patrick Viscuso, 1. Barker, D. Olster and C. Barber to approach Dr. Tousimis in order to continue negotiations concerning gifts to the BSC that Dr. Tousimi has proposed previously. As part of the subcommittee's brief, a gift will be presented as a token of the BSC's gratitude for his generosity.

  9. Adjournment: On a motion duly made by D. Olster, seconded by J. Birkenmeier, the meeting was adjourned at 7:42 p.m.

Respectfully submitted,

Glenn Peers

Secretary